Job: Office Assistant (On-Call)

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Posted: 01/03/2018

Job Status: Full Time, On Call

Job Description

Job Description

Hillsides is dedicated to healing children and young adults, strengthening families, and transforming communities through quality comprehensive services and advocacy.

In exchange for your skill and experience, Hillsides offers an excellent benefits package, which includes:

  • 401k    
  • Competitive salary   
  • Supportive work environment

ESSENTIAL FUNCTIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.

The essential functions include: 

  • Receive incoming telephone calls, provides answers to routine inquiries and/or refers them to other personnel
  • Maintain office co-ordination: maintaining co-ordination and link between the department/person and the rest of the office
  • Maintain records and filesCreate and maintain office documents: such as, letters, correspondences, invoices, reports, data sheets
  • Handle daily outgoing and incoming mail distribution
  • Assist in the gathering and organization of information in preparation for audits, reports, etc.
  • Responsible for shredding, archiving and organizing of different types of documents
  • Coordinate shredding and archiving of documents in multiple offices
  • Oversee the ordering, receipt, stocking and distribution of office supplies
  • Provide clerical and procedural support as needed
  • Other duties as required 

SKILLS AND ABILITIES REQUIRED TO PERFORM THE ESSENTIAL JOB FUNCTIONS:

 

Communication Skills and Abilities:

  • Ability to read, analyze and interpret office documents
  • Ability to observe and follow Hillsides policies relating to confidentiality 

     Mental/Interpersonal Skills and Abilities:

  • Excellent customer service skills
  • Good knowledge of English, grammar, spelling and punctuation.
  • Ability to type accurately and proficiently.
  • Ability to set up and maintain filing systems.
  • Ability to work independently and with others – including other employees, clients and members of the public -- in face-to-face and telephonic contexts
  • Ability to multi-task, establish priorities and manage time, meet deadlines and perform duties under time constraints
  • Ability to be flexible and adapt to changing work demands
  • Maintain high level of concentration and attention to detail for extended periods of time
  • Demonstrated ability to respond to a wide range of inquiries in a tactful and courteous manner.
  • Demonstrated ability to perform duties with minimal supervision and to exercise greater judgment.
  • Excellent organizational abilities

 Physical Skills and Abilities:

  • Ability to talk or hear in order to give and receive information and instructions
  • Ability to stand, walk, sit, use hands to finger, handle or feel objects, tools or controls
  • Ability to reach with hands and arms
  • Ability to use computer keyboard approximately 50% of the day
  • Visual acuity, ability to adjust focus and peripheral vision for work including administrative, clerical and office machine operation
  • Lift and/or move up to 30 pounds 

Equipment and Computer Software Skills and Abilities:

  • Computer literate (basic working knowledge of Microsoft Word, Excel, and Outlook and PowerPoint)
  • Able to operate standard office equipment, including fax machines, photocopier machines, calculators, adding machines, postage machine, personal computers and terminals

WORK ENVIRONMENT:

  • Regularly work indoors in a variety of environments
  • Potential exposure to blood borne pathogens

 

EDUCATION, EXPERIENCE & CERTIFICATES

  • High School Diploma, AA Degree preferred
  • Valid California driver’s license, driving record and personal vehicle insurance acceptable to Hillsides’ insurance carrier

Hillsides is an Equal Employment Opportunity

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